Labor by job, batch, and shift.
See hours, cost, yield, and packing output together instead of waiting for a payroll total.
YOUR COSTS. YOUR CAPACITY. YOUR OPPORTUNITY.
Grow your business.
Not your seat bill.
Retire software that costs thousands. Connect the tools you really need. Give your whole team access to a custom portal without another per-user license.
THE COST OF ANOTHER LOGIN
$100–$200 per seat.
Every month.
For every person.
At $150 a seat, 25 CRM users cost $45,000 a year. Add another 25, and the same tool costs $90,000.
When your workflow requires a higher-tier CRM plan, access can become a major recurring expense. Salesforce currently lists Pro at $100 and Core at $195 per user per month, billed annually. Other plans and negotiated prices differ. See official pricing ↗
Your custom portal has no per-seat fee. Give staff, reps, contractors, and customers the access their roles need. You pay for the scoped system and agreed support, while retained software and services keep their own pricing.
WHERE THE BENEFIT COMES FROM
01 / SPEND YOU CAN REMOVE
Retire overlapping subscriptions.
Bring CRM, tasks, forms, inventory, and commissions into connected workflows where replacing the existing tool makes sense.
02 / CAPACITY YOU CAN RECOVER
Put paid time back into useful work.
Reduce re-entry, status chasing, reporting, and reconciliation. Use the recovered time for orders, customers, production, and improvement.
03 / TOOLS YOU CAN FINALLY ADD
Build the capabilities you put off.
Add training, a support desk, customer portals, and approvals to your scoped system instead of assembling another stack of subscriptions.
FIVE ILLUSTRATIVE BUSINESS SCENARIOS
See where the costs add up.
A $1M, $3M, $5M, $10M, or $100M revenue label gives these examples context. It does not predict savings. Seats, current subscriptions, and recoverable work determine the numbers. These are editable planning assumptions, not averages for most companies.
| Line item & assumption | $1M business | $3M business | $5M business | $10M business | $100M business |
|---|---|---|---|---|---|
| CRM licenses3 / 6 / 10 / 25 / 150 seats × $150 per month | $5,400 | $10,800 | $18,000 | $45,000 | $270,000 |
| Project & task software5 / 12 / 20 / 50 / 300 seats × $25 per month | $1,500 | $3,600 | $6,000 | $15,000 | $90,000 |
| Inventory softwareAssumed retired monthly spend: $100 / $200 / $300 / $600 / $2,500 | $1,200 | $2,400 | $3,600 | $7,200 | $30,000 |
| Forms & approvalsAssumed retired monthly spend: $25 / $50 / $100 / $200 / $600 | $300 | $600 | $1,200 | $2,400 | $7,200 |
| Contracts & e-signatureAssumed retired monthly spend: $25 / $50 / $100 / $250 / $1,000 | $300 | $600 | $1,200 | $3,000 | $12,000 |
| Marketing / reporting toolsAssumed retired monthly spend: $50 / $100 / $200 / $500 / $2,000 | $600 | $1,200 | $2,400 | $6,000 | $24,000 |
| Commission toolsAssumed retired monthly spend: $25 / $100 / $150 / $300 / $1,500 | $300 | $1,200 | $1,800 | $3,600 | $18,000 |
| Gross software spend removed | $9,600 | $20,400 | $34,200 | $82,200 | $451,200 |
Assumes each listed subscription is fully retired. CRM uses a $150/seat/month scenario, not a vendor quote. Project software uses a rounded $25/seat/month assumption; Asana Advanced lists $24.99 on annual billing. All other line items are hypothetical budgets. Keep the cost of any tool you retain out of the savings total. Asana pricing ↗
| Assumption / result | $1M business | $3M business | $5M business | $10M business | $100M business |
|---|---|---|---|---|---|
| Team hours recovered each week | 10 hours | 25 hours | 40 hours | 100 hours | 600 hours |
| Loaded hourly labor cost | $30 | $32 | $35 | $40 | $50 |
| Annual capacity at 52 weeks | 520 hours | 1,300 hours | 2,080 hours | 5,200 hours | 31,200 hours |
| Annual value of recovered capacity | $15,600 | $41,600 | $72,800 | $208,000 | $1,560,000 |
Hours × 52 weeks × loaded hourly cost. Capacity becomes cash savings only when overtime, agency spend, or another actual cost falls. Otherwise it is time available for more output. No revenue increase or headcount reduction is assumed.
MANUFACTURING / FROM FLOOR ACTIVITY TO THE CFO VIEW
Know where labor goes.
See what it does
to your margin.
A labor total tells you what you spent. Labor tied to batches, work orders, packing sessions, and output helps explain why.
Connect time records, staff and agency costs, production yield, rejects, downtime, and true product cost. Give the CFO view enough context to compare planned and actual labor, spot expensive runs, and see whether a change improved the numbers.
The tool surfaces the pattern. Your team changes the schedule, staffing, process, or pricing—and checks the result. That is how visibility becomes a bottom-line improvement.
The work that costs too much.
Look for avoidable overtime, agency hours, downtime, low-yield runs, and repeated rework.
The schedule or process.
Adjust staffing and sequencing, fix the bottleneck, and compare cost per finished unit afterward.
The dollars actually retained.
Confirm lower paid hours, outside labor, scrap, or other spending before calling it cash savings.
ILLUSTRATIVE $3M MANUFACTURER / EDIT THE ASSUMPTIONS
What does less overtime and waste mean for profit?
Example: 20 paid hours avoided each week at $45/hour, plus $150/week in materials no longer scrapped. Subtract $500/month in incremental system costs.
$46,800Annual paid labor spend avoided
$7,800Annual material scrap spend avoided
$48,600Illustrative annual operating profit improvement
+1.62 ptsOperating margin improvement at $3M revenue
Assumes sales and other costs remain unchanged, the paid hours and material spend actually disappear, and the improvement lasts 52 weeks. Formula: avoided labor + avoided material scrap − 12 months of added running costs. Before tax and one-time build/migration costs. Material scrap excludes labor already counted above. This example is separate from the capacity table and is not added to it.
More output or lower expense: both matter, but they are different.
If the same paid team makes more good units, you gain capacity and may lower labor cost per unit. Profit rises only when that capacity creates profitable sales or reduces actual expense. If overtime or agency invoices fall, the reduced expense improves operating profit, assuming other costs and sales stay the same.
MORE CAPABILITY WITHOUT ANOTHER TOOL FOR EVERY JOB
What if you could have
the tools you kept putting off?
Each capability is scoped into your build. If you do not pay for it today, adding it is new value—not savings on an existing bill. The budgets below illustrate potential future subscriptions you could avoid, and are excluded from the savings examples.
| Capability | $1M business | $3M business | $5M business | $10M business | $100M business |
|---|---|---|---|---|---|
| Learning management (LMS)Role-based training, videos, quizzes, completion tracking. | $1,200 | $2,400 | $4,800 | $12,000 | $48,000 |
| Internal support deskRequests, screenshots, assignments, and resolution tracking. | $600 | $1,200 | $1,800 | $3,600 | $18,000 |
| Customer & partner portalOrdering, project status, documents, and account access. | $1,800 | $3,600 | $6,000 | $12,000 | $60,000 |
| Operational dashboardsConnected reports, costs, and activity views. | $1,200 | $2,400 | $3,000 | $7,200 | $30,000 |
| Compliance & document workflowsApprovals, expiring documents, and audit history. | $1,200 | $2,400 | $3,600 | $7,200 | $24,000 |
| Illustrative future tool budget avoided | $6,000 | $12,000 | $19,200 | $42,000 | $180,000 |
For pricing context, TalentLMS lists Core from $119/month and Pro from $449/month on annual billing, with user limits and plan conditions. A custom training module is scoped for your needs; it is not a claim of feature-for-feature equivalence to every LMS. Official LMS pricing ↗
MAKE THE MODEL YOURS
Your seats. Your spend.
Your time back.
Choose an illustrative starting point, then replace the assumptions with your actual costs. Results are estimates, not a promise of savings or a project quote.
ANNUAL SCENARIO
$34,200Gross software spend removed
$72,800Recovered labor capacity value
2,080 hrsAnnual time available for productive work
Add your quoteFirst-year net software savings
Add your quoteFirst-year combined value · software + recovered labor
Enter build and running costs to calculate first-year totals. Combined value includes recovered labor capacity, which can be used for additional output or lower expense. New-tool budgets are excluded.
YOUR FIVE-YEAR OUTLOOK
The build is paid once.
The benefit can continue.
Years 2–5 subtract recurring system costs, with no repeat charge for the initial build. The model holds your current seats, subscriptions, recovered hours, and labor rates constant.
| Year | Net software savings | Recovered labor value | Combined annual value | Cumulative combined value |
|---|---|---|---|---|
| Five-year total | Add your quote | — | Add your quote | — |
Year 1 subtracts build/migration and 12 months of added running costs. Years 2–5 subtract only 12 months of those running costs. Assumes unchanged scope and sustained savings; excludes future upgrades, price changes, inflation, taxes, and financing. Recovered labor is capacity value, not automatically cash savings. New-tool budgets are excluded.
PROOF BEHIND THE APPROACH
See what changed
for one real operation.
Nothing But Canna reports 100 team hours recovered weekly, $7,000 in monthly software savings, and more than $300,000 in annual total savings including labor. Zoho, Asana, Salesforce, and Jotform were retired.
The case study shows the actual system: CRM, inventory, production, commissions, training, tasks, and customer portals.
Explore the case study ↗START WITH YOUR REAL COSTS
What are your tools costing you?
Let’s find out.
Bring your subscription list, seat counts, and the work your team repeats.
We’ll scope the opportunities and the cost of building your system.