IN DEPTH / NOTHING BUT CANNA
If your team is re-entering orders, reconciling spreadsheets, or chasing updates, this story will feel familiar. See how one operator connected those workflows and recovered 100 team hours each week.
Founder-reported results for this business, updated October 2026. Results are not independently audited, typical, or guaranteed for other businesses. Savings disclosures. Monthly software savings are part of the annual total; these figures are not added together. No additional per-user fees for the custom portal; underlying services retain their own costs.
01 / THE CHALLENGE
A manufacturing lab, packing floor, warehouse, retail stores, wholesale accounts, and an online business—all working across disconnected tools.
Cannabis and hemp is a complex, compliance-driven industry. Batches, certificates of analysis, state-specific product rules, customer pricing, and inventory all have to stay aligned. Off-the-shelf tools handled pieces of the work, while the team managed the gaps.
That meant manual data entry, fragmented inventory visibility, disconnected projects, and commission reconciliation. Steven had experienced overpayments when the tracking failed to reflect how the business actually worked.
The starting point was the work itself: paper forms, spreadsheets, and the people who knew where each number came from.
WATCH THE WALKTHROUGH
NBC Company Portal Overview
11-minute walkthrough
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02 / SEE THE SOFTWARE
Explore staff, customer, broker, and reseller views.
Actual software shown with demonstration data.
Follow the work from financial oversight to the manufacturing floor, customer orders, and partner commissions. Choose an area or search for a screen, then click to take a closer look.
Showing 5 screens · Run the business
Today, this week, this month — wholesale, online and every store on one card, with what needs attention.
Click to enlarge ↗Usable cash, bills due, payroll, money coming in, a 14-day plan with a cushion target, and the AI finance briefing.
Click to enlarge ↗Every group's labor cost by day, week and channel — straight from the time clocks.
Click to enlarge ↗What a finished product really costs — ingredients, lab, demolding, packaging, pack & seal — and the margin on it.
Click to enlarge ↗The licensed entity: who works for it, what it costs, leasing invoice, Metrc reconciliation, 280E playbook.
Click to enlarge ↗Rep leaderboard, pipeline and activity, margin plans.
Click to enlarge ↗Everything new in one place: applications, accounts created, quote requests, documents.
Click to enlarge ↗Every order with status, invoice and pick/pack state; staff orders, exchanges, backorders, PO and e-mail import.
Click to enlarge ↗Leads, accounts, opportunities, timelines, e-mail templates, automations and campaigns.
Click to enlarge ↗Every wholesale account: terms, tiers, state, documents, reps, parent accounts, high-dose rule.
Click to enlarge ↗Per-account and per-tier price overrides; distributor pricing copied from a source account.
Click to enlarge ↗Wholesale applications with auto-approval rules; distributor sign-ups routed for approval.
Click to enlarge ↗Discount and price-change approvals.
Click to enlarge ↗Commission rules by product group and rep; earned, unpaid and paid; rep statements; margin-share and reseller billing.
Click to enlarge ↗Accounts that stopped ordering, ranked, with one-click outreach.
Click to enlarge ↗Campaigns, templates, interest lists, sends and opt-outs.
Click to enlarge ↗Pick lists, scan-to-pick with a barcode scanner, box planner, labels and local delivery, tracking written back.
Click to enlarge ↗Finished units, bulk, pouches and supplies — receive, count, adjust with a reason; low-stock flags; the packing plan.
Click to enlarge ↗Recipes and costing, the make-next queue against real cooker capacity, batches, curing, demolding and yield.
Click to enlarge ↗Testing requests to the third-party lab, certificates matched to products, expiry, what customers can see.
Click to enlarge ↗The packing-floor log: sessions, bins, seals, stickers, rejects, lead approval, machine mode, sample shelf.
Click to enlarge ↗The catalog: pack sizes, case packs, pricing, MSRP, images, state rules, shared stock and shared COAs.
Click to enlarge ↗Pouch designs by account — AI art director, dieline, UPC and the state label check; print materials.
Click to enlarge ↗White-label and private-label projects from quote to lab run to packing to invoice.
Click to enlarge ↗The manufacturing company's side: work orders, calculators, its clients, staff and payroll.
Click to enlarge ↗Agency temps and staff clock in and out; approve the week; agency timesheets with break rules built in.
Click to enlarge ↗Staff records, onboarding, shift checklists, roster.
Click to enlarge ↗Videos with quizzes for every role, English and Spanish, expiring access.
Click to enlarge ↗Projects, boards and tasks — where the outside designer talks to the team.
Click to enlarge ↗Staff logins, 18 roles, scopes, reseller branding, agreements accepted.
Click to enlarge ↗The written rules per state, the label check, "can we ship there?", and an ask-the-rules assistant.
Click to enlarge ↗Agreements generated, sent, signed in the portal and filed against the account; NDAs; outside counsel's seat.
Click to enlarge ↗Every change — who, when, what — filterable.
Click to enlarge ↗Report a problem with a screenshot; blocking issues fixed within hours; the fix ships back into the portal.
Click to enlarge ↗A wholesale account signs in with its code and e-mail.
Click to enlarge ↗Choose a journey, then order at the account's pricing with state rules and stock built in.
Click to enlarge ↗Status, invoices, reorder in one click, exchanges, standing orders.
Click to enlarge ↗Staff place an order for an account; the customer approves it with one click.
Click to enlarge ↗An outside broker's own portal in their brand — their accounts, orders and revenue.
Click to enlarge ↗Only the broker's accounts, with their pricing floor and margin share.
Click to enlarge ↗The broker's book of business; sign up new accounts under their brand.
Click to enlarge ↗Earned, pending and paid, the agreement on file, and the broker's own team.
Click to enlarge ↗The broker's leads and follow-ups, separate from everyone else's.
Click to enlarge ↗The broker's customers see the broker's brand — "Powered by Nothing But Canna".
Click to enlarge ↗Same portal, the reseller's colors and name, the reseller's pricing.
Click to enlarge ↗No screens match your search. Try another term.
Screens supplied by the founder, shown with demonstration data. Each role sees the sections and records relevant to its work.
EXPLORE THE ACTUAL SYSTEM
Each section appears only for the roles that need it.
Explore what the software does and who uses it.
Showing 5 sections · Run the business
Orders, revenue by channel, quiet accounts, and items needing attention across today, the last seven days, and the month.
Who sees it: Owner and admins
Usable cash, bills due, payroll, expected payments, a 14-day plan, QuickBooks profit and loss, and an AI finance briefing.
Who sees it: Owner and named finance seats
Labor costs by group, day, week, and channel, sourced from time clocks.
Who sees it: Owner and finance
Ingredients, lab work, demolding, packaging, packing labor, overhead, testing, and product margin.
Who sees it: Owner and finance
The licensed entity’s staff and costs, leasing invoices, Metrc reconciliation, and the 280E playbook.
Who sees it: Owner and finance
Rep leaderboard, pipeline, activity, and margin plans.
Who sees it: Owner, admins, and sales
Applications, newly created accounts, quote requests, and document status in one place.
Who sees it: Owner, admins, and account managers
Order status, invoices, payments, pick and pack progress, staff-assisted ordering, exchanges, backorders, standing orders, and PO or email imports.
Who sees it: People with order access; reps see their own accounts
Leads, accounts, opportunities, timelines, email templates, automations, and campaigns.
Who sees it: People with account access; reps see their own accounts
Customer terms, pricing tiers, states, resale and license documents, assigned reps, parent accounts, and high-dose rules.
Who sees it: Admins, account managers, and reps for their own accounts
Account-specific and tier-specific price overrides, plus distributor pricing copied from a source account.
Who sees it: Pricing roles
Wholesale applications with approval rules based on documents and state; distributor applications routed for review.
Who sees it: Admins and account managers
Discount and price-change approval workflows.
Who sees it: Approvers
Rules by product group and rep; earned, unpaid, and paid commissions; rep statements; margin-share and reseller billing.
Who sees it: Commission admins; reps see their own
Accounts that have stopped ordering, ranked for outreach.
Who sees it: Marketing and sales
Campaigns, templates, interest lists, sends, and opt-outs.
Who sees it: Marketing and sales
Pick lists, barcode scan-to-pick, box planning, shipping labels, local delivery dispatch, and tracking written back to the order.
Who sees it: Warehouse and admins
Finished units, bulk, pouches, supplies, and lab materials; receiving, counts, adjustments with reasons, low-stock flags, packing plans, and private-label inventory.
Who sees it: Warehouse, supply chain, and admins; MBC sees its own bulk
Recipes, ingredient costing, production queues against capacity, batches, curing, demolding, yields, raw materials, R&D, and internal products.
Who sees it: Lab, lab admins, and demolders
Third-party testing requests, certificates matched to products, expiry tracking, and customer visibility.
Who sees it: Lab and compliance
Floor sessions, bins, seals, stickers, rejects, downtime, lead approvals, machine mode, sample shelf, and leaderboard.
Who sees it: Packers and lead packers
Pack and case sizes, pricing, MSRP, images, state rules, tier restrictions, shared inventory, and shared certificates.
Who sees it: Product roles
Account-specific pouch designs, AI art direction, dielines, UPCs, state label checks, and print materials.
Who sees it: People with account access
White-label and private-label projects connecting quotes, lab runs, packing, invoices, and the client’s own view.
Who sees it: Supply chain and admins
Manufacturing-company work orders, calculators, clients, staff, and payroll.
Who sees it: MBC staff and owner
Staff and agency-temp clock-ins and clock-outs, weekly approval, and agency timesheets with the agency’s break rules.
Who sees it: People who clock in and time approvers
Staff records, onboarding, shift checklists, and roster.
Who sees it: HR and owner
Role-specific videos and quizzes in English and Spanish, with expiring access.
Who sees it: Everyone
Projects, boards, and tasks, including collaboration with outside designers.
Who sees it: Everyone; designers see their own projects
Logins, roles, scopes, reseller brand settings, and accepted agreements.
Who sees it: Owner and admins
State-specific written rules, label checks, shipping eligibility, and an ask-the-rules assistant.
Who sees it: Compliance and owner
Agreements generated, sent, signed in the portal, and filed; outside counsel access.
Who sees it: Owner and counsel
Filterable history of changes: who, when, and what.
Who sees it: Owner and admins
Issue reporting with screenshots and a workflow for fixes to ship back into the portal.
Who sees it: Everyone
No sections match your search. Try a different term.
THE CUSTOMER SIDE
Ordering with account-specific pricing, rules, and stock. Order history, invoices, exchanges, standing orders, documents, and contacts. Private-label quotes, packaging design, print materials, client inventory, and custom-product requests—all connected to staff workflows. Resellers receive the portal in their own branding.
BEHIND THE SCREENS
Spreadsheet admin menus handle product loads, tier copies, data fixes, and rechecks. Scheduled workflows support nightly backups, stock alerts, document reminders, agency timesheets, and operational emails, with an audit log underneath.
03 / SYSTEM WALKTHROUGH
Eight connected areas.
One shared operating foundation.
The walkthrough below describes the implemented workflows from the founder's system overview. Flow lines illustrate the process; they are not additional software screenshots.
Every order starts with the right account context.
The catalog uses pricing tiers, account overrides, payment terms, stock, and state rules. Customers order directly; staff-created orders can go to the customer for approval. Email and purchase-order spreadsheets can become order lines. Duplicate submissions are caught before invoicing.
One stock record across the operation.
Finished units, bulk materials, pouches, supplies, and lab materials are tracked together. Barcode workflows support receiving, picking, and counting. Movements carry a reason, pack sizes share a stock pool, and low stock is flagged while remaining units can still be ordered.
The paper floor log becomes a connected workflow.
Recipes carry ingredient costs. Production queues reflect cooker capacity, batches track yield, and raw materials draw down when production finishes. Packing records bins, seals, rejects, downtime, and lead approval. The floor and inventory work from the same batch.
Documents follow the product.
Testing requests use the third-party lab’s chain-of-custody form. Returned certificates of analysis are matched to products, shown on product cards, and flagged as they approach expiry. State dose rules are built into the catalog; design workflows check label rules before film is ordered.
Customer activity and compensation use the same records.
Leads, accounts, activity timelines, reorder nudges, campaigns, and sales performance sit together. Commission plans draw from the same orders. Resellers and brand partners have their own pricing and statement workflows, reducing the manual reconciliation that previously led to overpayments.
Trace the margin back to the work.
Orders become QuickBooks invoices; payment information flows back into shipping decisions. Batch costs include ingredients, labor, packaging, overhead, testing, and facility share. The CFO desk brings cash, bills, payroll, and revenue channels together, with an AI briefing that reads the business data.
A customer request becomes an operational plan.
White-label and private-label quotes connect to projects, lab runs, packing jobs, and invoices. Clients can see their inventory and packaging designs. Agreements are generated, signed in the portal, and filed against the account. AI assists design inside the workflow.
Give each person the workflow they need.
Role-specific access keeps packers, reps, customers, contract workers, and leadership in the right views. Training includes videos and quizzes in English and Spanish. Time tracking distinguishes staff from agency temps. A support desk lets users report issues with screenshots.
THE FOUNDATION
The portal runs in the company's Google Workspace, with Google Sheets for data, Apps Script for logic, and a custom web interface. The company controls its business records.
QuickBooks, Cova, Shopify, Gmail, scheduling, shipping, local delivery, third-party testing, and AI services connect to operational workflows. Each integration serves a specific business purpose.
18 roles govern what people can see and do. Orders, stock movements, price changes, approvals, and other events write to an audit log.
RETIRED
Inventory, project management, CRM, and form-based processes moved into the custom system.
CONNECTED
Essential tools remain connected to a shared operating workflow.
04 / THE RESULTS
100 team hours recovered every week is the equivalent of 2.5 full-time workweeks—time that can go back into producing, selling, and serving customers.
Instead of copying orders, reconciling spreadsheets, chasing updates, and calculating commissions by hand, the team can spend that time moving the business forward. At a steady 100 hours per week, that represents 5,200 team hours of capacity over 52 weeks.
That capacity can support more production and fulfillment, more customer follow-up, and more attention to quality and planning. The actual output depends on how the business uses the recovered time.
Alongside the time savings, Steven reports $7,000 in monthly software savings and more than $300,000 in annual total savings, including labor. Software savings are included in the annual total.
Retiring Zoho, Asana, Salesforce, and Jotform removed recurring tool costs and brought their workflows into the portal. Unlimited seats let the team use the custom system without additional per-user portal charges.
Shared records and connected workflows reduce the time spent re-entering orders, reconciling inventory, managing separate task tools, and calculating commissions manually.
FROM TIME SAVED TO WORK THAT MOVES THE BUSINESS
Put recovered time toward production, packing, and fulfillment instead of duplicate entry and status chasing.
Use the capacity for quotes, reorder conversations, follow-up, and resolving customer requests.
Spend more time on inventory planning, quality checks, training, and improving the operation.
Capacity illustration: 100 hours ÷ 40 hours = 2.5 full-time workweeks. Annualized capacity assumes 52 weeks. These equivalents describe time available, not additional hires or a measured output increase.
WHICH OF THESE PROBLEMS LOOKS FAMILIAR?
Tell us where your team repeats work or loses momentum.
Let’s identify the workflow worth fixing first.